Moving offices is a big project. If you’re planning an office relocation or simply expanding your existing premises, there’s a lot to keep track of, such as finding the right site, dealing with legal issues and making design and layout decisions. The stakes are high; a badly planned relocation can be costly and bad for business. So using an office relocation checklist can help you to look ahead, complete your tasks on time – and recognise when the project is in danger of lagging behind or going over budget.
Your office relocation checklist should include the essential tasks for every stage of the process. If that feels overwhelming it can help to split these up into discrete sections, making sub-checklists for each step.
This is a process that shouldn’t be rushed or overlooked, as it will determine the success of the entire project. During the planning stage you’ll need to consider:
Securing a space that’s right for your needs can be a challenge. Your checklist can help to ensure that you find somewhere that meets all your requirements.
Ignore legal and contractual issues at your peril. An office relocation checklist should include a meticulous outline of every legal consideration that needs attention during the move.
Fitting out your new office isn’t simply about providing enough desks. A well-planned office fit-out can help you work more efficiently and keep your staff happy.
After securing a site and putting things in motion, it’s time to consider the practicalities. This part of your checklist will help you ensure business continuity when the physical move takes place.
Keep referring to your office relocation checklist at every stage of the move. Add items as they arise, and keep notes of everything you have done. Make sure that your checklist and notes are backed up so that they don’t get lost in the move! When you are settled in your new premises, you’re likely to still need to check them from time to time – and a few years down the line, they will be invaluable for planning your next change of address.